An inbox that sorts itself outbefore you sit down at your desk
Your team gets back to real work instead of juggling an inbox with 300 unread emails. In the morning you see five things to handle, not 200 unread emails. The rest is already sorted, labelled and waiting where it belongs.
First results in week one. We set everything up, your team only approves.
The same pile of emails. Two different mornings.
On the left is the inbox you know: everything in one pile. Click the switch and see what the same mail looks like when every email lands where it belongs.
Anna from Kowalscy
When could we start working together?
Marek, purchasing department
Request for a quote for 40 seats
IndustryPro newsletter
5 trends for this quarter
Accounting
Invoice FV/2026/0312 due for payment
System notification
New comment on a task
Tomasz, customer since March
No response after the proposal
An urgent customer question is somewhere here. But where?
- Urgentrequires action now2
- Customerdrafts waiting for approval3
- Invoicein its own folder1
- Internalcollapsed into one note12
- Noiseout of your view169
The same account. Just less noise and zero lost issues.
The same story every week
An inbox that grows faster than anyone can reply. Three places where the company loses time and customers.
An inbox with 200 unread emails is the rule, not the exception
Your team spends an average of 2.5 hours a day on email. 70% of that is repeat replies, classification and archiving. The real work waits.
Important emails disappear into the noise
An urgent customer question sits between a newsletter and a system notification. Without priorities, the most important matters surface two days later, when it is already too late.
Follow-ups do not happen by themselves
In many sales processes, the decision takes several touches. Sales remembers some follow-ups, but many deals die in the inbox because nobody returned to the conversation at the right moment.
An inbox that works for the team
Four things that happen automatically. You decide, click send and get back to work.
Priority inbox: the five emails that need action now
AI classifies every incoming email by urgency, sender and case context, then shows you only what truly needs action at the top. Everything else waits in the right folder.
AI reply drafts in your style
You open an email, click reply and get a draft written in your tone with reference to the conversation history. A human still approves the message, but does not start from a blank page.
Follow-up sequences start automatically
You sent a proposal and the customer has been silent for four days. AI sends a polite follow-up. Still no reply, so a second message goes out from a different angle. When the customer replies, the sequence stops automatically and hands the conversation back to you.
Auto-categorisation: no more 50-folder chaos
Newsletters, notifications, clients, internal messages, invoices and recruitment. AI sorts everything in real time using rules it learns from your behaviour. The first inbox that knows where each message belongs.
Where the time goes before and after
Today, almost every email passes through a human. After implementation, only what truly requires a decision remains.
Mail sorted manually
AI classifies the rest in real time
Recurring replies written from scratch
Edit two words, send
Team time spent on email
That time returns to real work
These are operational specifics from real implementations, not miracle promises.
From inbox chaos to zero, step by step
We handle the entire setup. You provide access and approve the first decisions, then the inbox runs by itself.
- 01
Inbox and workflow audit
Week 1We analyse 2-4 weeks of your emails, with your consent and locally. We map 80% of categories, the top 30 reply types, your writing style and typical sequences.
- 02
Classifier and draft setup
Week 2Secure connection to Gmail or Outlook through official channels. AI learns to recognise email types on your data. Draft writing is matched to your tone: formal, casual or industry-specific.
- 03
Follow-up sequences and automations
Week 3We define 5-10 sequences per use case: proposal sent, demo booked, invoice unpaid. AI selects the right sequence based on context, and you approve the first 50 sends.
- 04
Rollout and tuning
Weeks 4-6Rollout for the whole team, draft-quality monitoring and classification correction in the first month. We measure accuracy on your message types and improve rules on real examples.
Where this works
Every team has its own kind of inbox. The system learns yours, not the other way around.
Sales inbox with lead prioritisation
An email from a high-intent prospect lands on top, while a competitor newsletter goes to archive. AI detects buying signals in the message, such as 'when could we start' or 'what is the price for X users', and marks the conversation as urgent.
First-line replies to common questions
A large share of inquiries are repetitive topics: order status, password reset, how something works. AI generates a draft answer with a documentation link, and an agent approves it with one click or edits it. We measure handling time before and after implementation.
Noise filter for a manager's inbox
A manager receives many emails a day: tool notifications, team copies and internal mailing. AI leaves decision-requiring items on top and collects the rest into one summary.
Questions we hear most often
Yes, because otherwise it cannot sort emails or write drafts. But the data travels through an encrypted channel to your private workspace, not a shared one. Nothing is used to train public models, and the full history shows every operation. GDPR and company-confidentiality compliant.
We will show, on your inbox, how much time can be recovered
30 minutes, no commitment. We will review a real week of your inbox and tell you what can be sorted, labelled and answered automatically.